McCabes News
From time to time, parties to proceedings may be tempted to try and use documents produced in court proceedings for something beyond the scope of the proceedings itself. Sometimes the attempted use may be innocent, but more often it will not. A common example is trying to leak court documents to the media, such as documents produced under subpoena or an affidavit that has been served but not yet read in court. The courts have strictly held attempts to use such documents beyond the proceedings will be a contempt of court, because it is a breach of an “implied undertaking”.
A comprehensive statement of the boundaries of the implied undertaking comes from the High Court decision in Hearne v Street (2008) 235 CLR 125 (Hearne).
The facts of Hearne will be familiar to Sydney-siders. At the time, residents in North Sydney had commenced proceedings in the Supreme Court of NSW against Luna Park. The allegation was that the noise from Luna Park was essentially a “nuisance” on the residents’ homes. The case attracted a great deal of media attention, and the directors of Luna Park lobbied the NSW Government, asking for legislation to be introduced to protect Luna Park from these noise complaints.
Perhaps thinking it may be of assistance in their lobbying efforts, two directors of Luna Park released a number of affidavits deposed by the residents to the media. The affidavits had not yet been “read” in the proceedings, and therefore had not formed part of the open court record. The media reported on the contents of the affidavits in a disparaging way towards the residents. The plaintiffs complained about this, and Luna Park offered an express undertaking not to disclose further affidavits to anyone not connected to the proceedings.
As part of their lobbying efforts, the directors of Luna Park sent further unread affidavits and expert reports on to the office for the Minister for Tourism, Sport, and Recreation. Their lobbying efforts were successful, and legislation was passed blocking the proceedings in the form they were in. As part of a costs application, the directors were required to give evidence as to their dealings with the state government. This evidence revealed the further court documents.
The residents then commenced proceedings for contempt of court, which went all the way to the High Court.
The High Court unanimously found for the residents. The joint judgment of Hayne, Heydon and Crennan JJ set out the boundaries of the implied undertaking doctrine. The plurality held that, because of this doctrine, any questions as to validity of the actual, express, undertaking given by the directors were unnecessary.
The joint judgment stated that the implied undertaking is an obligation of “substantive law” and held:
“Where one party to litigation is compelled, either by reason or a rule of court, or by reason of a specified order of the court, or otherwise, to disclose documents or information, the party containing the disclosure cannot, without the leave of the court, use it for any purpose other than that for which it was given unless it is received into evidence.”
Essentially, if you do not have the Court’s permission and the document has not formed part of the public record by becoming evidence, you cannot send a court document to a third party.
Significantly, the plurality went on to say that the implied undertaking also attaches to third parties who receive documents. This means that parties who receive court documents in breach of the undertaking also cannot disseminate the documents without leave of the court.
As the old adage goes, “ignorance of the law is not an excuse”, so accordingly, no knowledge as to the implied undertaking is required from the third party. All the third party needs to know for the obligation to apply is that the documents came from a court proceeding. As stated in the joint judgment:
“The implied undertaking also binds others to whom documents and information are given … There is no support in the authorities for the idea that knowledge of anything more than the origins of the material in legal proceedings need be established. In particular, there is no support for the idea that knowledge of the ‘implied undertaking’ and its consequences should be proved, for that would be to require proof of knowledge of the law, and generally, ignorance of the law does not prevent liability arising.”
From the above, it is clear that care must be taken not to share Court documents with third parties without leave of the Court, whatever the motive. If you are a third party who receives Court documents, you too must be careful not to share the documents to ensure you are not in contempt of court.
The Supreme Court of NSW has gone further and expressly clarified in a practice note (SC Gen 2) that access to court material is restricted to parties. The Practice Note does acknowledge that leave can be given for documents to be disseminated to third parties, but most categories of documents will not be permitted unless “exceptional circumstances exist”.
Accordingly, it will be up to the party seeking to share a document to first go to court, and seek to convince a judge that the document should be released. Until a judge says otherwise, court documents can be used for one purpose only: the proceedings itself. No double dipping is allowed, no matter how pure your intention is.